Receptionist (Huntsville)

Beacon Hill Associates is hiring a Workplace Associate to support daily office operations and provide front-desk administrative and facilities coordination support. This role serves as the first point of contact onsite and plays a key part in maintaining a professional, welcoming, and well-organized workplace environment.

Assignment Details

• Hours: Monday-Friday, 7:30 AM - 4:00 PM

• Pay Rate: $17.75/hour

Day-to-Day Responsibilities

Site Operations

• Create a welcoming, professional environment for employees and visitors

• Handle internal and external communications, including monitoring the main phone line

• Support daily workplace and facilities operations

• Schedule, coordinate, and communicate maintenance activities

• Manage internal work order systems and invoice processing

• Provide administrative support to workplace and project teams

• Perform additional tasks as assigned

Workplace Experience

• Deliver consistent, high-quality customer service

• Direct employees and visitors to appropriate points of contact

• Monitor office and facility conditions and ensure follow-up

• Coordinate with vendors and service providers

• Assist with meeting and conference room reservations

Visitor Management

• Manage visitor registration and access

• Ensure compliance with visitor access procedures

• Assist with emergency response protocols when required

Kitchen & Office Support

• Maintain cleanliness of kitchen and break areas

• Monitor and stock office and kitchen supplies

• Coordinate service and repairs for office equipment as needed

Mail Services

• Receive, sort, and distribute mail and packages

• Process outgoing and overnight shipments

Compliance & Administration

• Administer and maintain badge access

• Support basic reporting and administrative tracking

• Follow all safety and workplace guidelines

Ideal Candidate Profile

• Strong administrative or office support experience

• 2+ years of experience in facilities or property administration

• Excellent customer service and communication skills

• Ability to remain professional in high-volume or stressful situations

• Strong time management and multitasking abilities

• Experience with work order or CMMS systems preferred

• Proficiency in Microsoft Office (Outlook, Word, Excel)

• Strong organizational skills and attention to detail

• Advanced Excel skills for administrative reporting preferred

If you are interested in this opportunity, please apply today through Beacon Hill Associates.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)